The TD Insurances Essay Example for Free

The TD Insurances EssayTD Insurances is a small business providing indemnity for cars, run by doubting Thomas Davidson. He started the business one social class ago after being made redundant as a factory scater assembling car parts. He has utilizationd his knowledge from his preceding job and gradually built up his business although he has no employees working for him at the moment. However his wife helps him with the paperwork when she so-and-so. Thomas works full- clipping from his scale study, which is located in the heart of Streatham. In the past year Thomas has had a lot of experience dealing with customers and guests. He now has a function of devoted customers who frequently contact him when the renewal for their car restitution is due. Thomas usually interacts with his customers over the phone from his study roughtimes however he does require business at the home of his customer to their convenience.When Thomas finds an interested client he firstly explains t o the client everything that is involved in the policy. In order for Thomas to calculate the insurance mention, he engagements a calculator, a record of t commensurates with the insurance ratings and his diary where he notes all the information down.Thomas insurance ratings show a different variety of things the first t equal is the insurance group, which shows the basic equal for a car depending on the cars price and occasion. The more expensive and powerful the car, higher(prenominal) the basic cost. Thomas accordingly adjusts the basic by multiplying by various factors, which could affect the insurance. Age is as well as a factor, the older the mo one wood is, and the less they be considered as a risk. Sex is as well a factor a female is considered as a less of a risk than males. The ara you stand up in is also a criteria which Thomas considers before issuing an insurance plagiarize, if you live in a high risk sensitive are you are likely to pay more. The customer potty wherefore choose what type of insurance he would like third party only, third party call forth and theft or fully comprehensive. TD Insurance Services also offer an extra driver criterion, which can be added at an increased cost. Thomas then offers a discount to the customers if they suck had no claims varying from the past year or five eld. Thomas then calculates the quote by multiplying the basic cost with all the factor multipliers and seeing if they can get a discount and then giving the customer the final result. Thomas writes all of the things discussed and recognitions in his diary.If the client agrees to go ahead with the policy after hearing the final cost, Thomas gives an appointment to the customer to come and garner the insurance policy. Sometimes Thomas whitethorn in person deliver the policy at the customers ho office if it is more convenient to them.Thomas does possess a computer and laptop at home, which his children use for educational purposes. Thomas h as very little knowledge about using computers, however to bewilder the insurance policies which are word-processed his daughter helps him and recently Thomas has started to produce the policies by himself since he is gradually learning to use a computer, even though he is slow with the typing. Thomas tell ons hand-written notes about all his clients, their details and policies, which is time consuming and can get tiring and boring despite having a computer due to his lack of computer skills. When the policy has been printed, the customer all comes to collect it or Thomas goes to deliver it.Furthermore sometimes Thomas wife also helps him with the paperwork, if there are too many customers wishing to have a quote ready.Thomas says that most of his customers find out about his business by word of mouth or from the consequence for the advert he has hardened in the local newspaper, if he could he would also like to attract more customers to increase the standard of his living.Thoma s Davidson finds the existing manual way he issues policies prolong and exhausting and would like to automate the system. He would also prefer to make more use of his laptop, however his lack of computer skills is a line of work and therefore would like to be able to issue quotes on a simple and straightforward system. He would also like to automate the system so that it would be oftentimes faster to issue quotes and therefore would not have to spend too much time doing things manually. Since at the moment he but gets anytime to spend with his children especially when there is a heavy workload. Thomas feels that if he were able to get the system to be computerised he would like to employ some staff and expand and preferably shift into an office.USER REQUIREMENTSMy user is Thomas Davidson, who owns TD Insurances for whom I give be creating a computerised reference book system. He would like the side by side(p) requirements to be taken into account.* To be able to see the total cost of the insurance quote.* To be able to see the total cost of the insurance quote before a discount is given.* To be able to print the quotation.* To make sure that system is safe and secure.* To be able to quickly do tasks such(prenominal) as porting up the costs.* To be able to quickly search for different types of quotes.* To be able to see the details of all the customers such as forename, surname, age, and the type of insurance they would like.* To be able to store the issued quotes so that they can be used at a later date.* To enable phone enquiries to be dealt much quickly.* To make the system user- friendly.* To make sure the data entered is accurate.* To make the system look professional, systematic and organised.QUANTITATIVE OBJECTIVES* To use a construction to work out the total cost of the insurance quote.* To use another formula to work out the cost of the quote excluding the discount.* To be able to print ninefold copies of the quotes.* To make the system passw ord protected so a password bequeath be needed in order to enter the system.* To be able to lookup the costs of the different types of quotes.* To make sure the details about the customers names, surnames, addresses, age and other details can be seen.* To be able to use a command button so data can be stored.* To use drop down boxes to be able to opt options.QUALITATIVE OBJECTIVES* To make the system user- friendly I volition create a user interface so that it is easy to move around the system.* To make the system look professional and organised.PERFORMANCE CRITERIA* The system should be able to use a formula in order to work out the total cost of the insurance quote.* The system should be able to use a calculation in order to work out the cost of the insurance excluding the discount.* The system should be able to print multiple copies of the insurance quotation.* The system should be password enable, so a password will be needed in order to assenting the system to make sure the system is safe.* The system should be able to lookup the costs of the quotation.* The system should be able to store the issued quotes so that they can be used at a later date.* The system should show all the details about the customers such as names, surnames, addresses and other details.* The system should have drop down boxes so the user can select options quickly and easily.NEW SYSTEMIn order to produce the car insurance quotation system I will be using spreadsheet software for many reasons. In a spreadsheet I can use many of the features which will enable me to produce an efficient quotation system. I can use macros, list boxes, combo boxes, V Lookup, IF situatements and other features in the system.There is other software such as a word- processor, or a database but they are not suitable for this quotation system because they do not have the features that a spreadsheet does. In a spreadsheet I can use formulas to calculate costs, which is unavailable in a word- processor or a database.INPUT, PROCESSES AND OUTPUTInputI will input all the data required using a keyboard into the spreadsheet. The input data I will need in order to produce the quotation system are all the customer details and the headings. I will require the following specifics about the customers forename, surname, address, sex, model and make of the car. I will also need the age of the driver, which will be in a grouped prescribement e.g. 17- 19 or 60- 65. The type of insurance the driver wants will also be required whether it is, fully comprehensive, third party only or third party fire and theft. I will abbreviate the type of insurance to make it shorter so it would be much quicker to type and also easier. I will also need to know what type of area the driver lives in, as this could be a risk factor, either low, medium or high. I will also need to know if the driver would like to state an extra driver or not. I will also need to know the number of claims the driver has made in the past 4 years and whether he is eligible for a discount. The other details I will need to know is about the insurance and which rating the cars are allocated according to their power and cost. I will also need to know about the multipliers so that I can work what I need to multiple the cost, these will be allocated to the sex, age of driver, risk of area and insurance and type.ProcessesIn order to create the quotation system I will need to have a bun in the oven out a number of processes with the input data in order to produce the output.Once the data has been entered I will need to rename the worksheets and insert a delimitate name for certain data which will be used in calculations.Option buttons are used for choosing one from a list of options, where you can select one option button at a time. I will be using them so the user can select the sex of the driver, either male or female.Combo boxes can also be called drop- down boxes, which offer a number of choices to the user, one of wh ich maybe selected. I will be using a combo box so that my user can select the drivers car. By selecting on the drop- down arrow will provide the models of the cars.A list box and combo boxes are alike however a list box shows the choices available without having to click on the arrow. I will be using a list box for the risk assessment of the area and type of insurance, as there are only three options from which the user can select.A check box is a box, which can either be selected or unselected, when you click on the box a tick appears in the box. I will be using a check box for the declaration of the extra driver.A spinner is made up of two arrows, one points up and the other down. By clicking on the up arrow increases the value and the down arrow decreases the value. I will be using the spinner to choose the number of years the driver has made no claims.A V Lookup searches for a value in the leftmost column of a table, and then returns a value in the same rows from a column you s pecify in the table. I will be using a V Lookup formula since I will having different things on different sheets it will need to lookup the values in other cells.I will also be using IF statements in order to see the values of the check box.Macro is a feature that stores a series of commands so that the user can use them with a single command. I will be using macros for various things such as printing the quote, storing the quotes, to view the quotes and other tasks.I will then use a formula to calculate the total cost of the insurance quote and also without the discount.In order to make the quote, which will be printed much professional and organised I will be adding the name of the company, address, telephone numbers and the company logo at the top. I will also arrange all the information into sections and add colour to make it look more attractive. I will create the macros into buttons so the user can quickly carry the tasks.I will also add a front end to the system. A front end is the name given to the user-friendly interface that will appear on the screen when the file is loaded. It will provide the user with a number of options.OutputThe output will be the full quote details, which will be on the screen of the computer showing the customer name, address, car details, the cost of the insurance and without the discount. The output on the screen will also show the macros, which can be used to navigate around the system.The other output will be the fully modified and professional printed quote that will show the company logo long with the companys address and contact numbers. It will also show the issue date, all the details about the quote and the endpoint date of the quote.